About this policy
This policy explains when and why we collect personal information about our members, how we use it, how we keep it secure and your rights in relation to it.
We may collect, use and store your personal data, as described in this Data Protection Policy and as described when we collect data from you.
We reserve the right to amend this Data Protection Policy from time to time without prior notice.
We will always comply with the Data Protection (Bailiwick of Guernsey) Law, 2017 (the “Law”) when dealing with your personal data. Further details on the Law can be found at the website of the Channel Islands Data Protection Commissioner (www.gov.gg/dp). For the purposes of the Law, the Alderney Shooting Club will be “controller” of all personal data we hold about you.
Who are we?
We are the Alderney Shooting Club (“ASC”) or (the “Club”). We can be contacted at 13, Essex Castle, Alderney. By email: info@alderneyshootingclub.com
Specific use and sharing of personal information
Your personal data may be used to notify the regulating authorities and club insurers when you join the club and for any appropriate notifications as required by law. In general, your personal data will only be used for the purposes of membership management and safety and your email and telephone numbers may be used for communication about news/work at the club/range closure, competition entries/results and other important notices etc. Your personal data will not be passed to anyone else outside the club other than the relevant government authorities and our insurers and your email will only be given to someone outside the club with your permission.
We have three reasons for processing your data, which are:
- Processing is necessary for compliance with our legal and insurance obligations.
- Processing of your data is necessary for the administration of your membership contract.
- Processing of your data is necessary for certification and safety.
You give consent to the processing of your data for the specific purposes set out in this policy.
How we protect your personal data
- We will not transfer your personal data outside the EU without your consent.
- We have implemented the generally accepted standards of technology and operational security to protect personal data from loss, misuse, or unauthorised alteration or destruction.
- Please note however that where you transmitting information to us over the internet this can never be guaranteed to be 100% secure.
- The club will make every effort to ensure data is only shared with organisations that are ODPA compliant.
- In addition to the reasons stated below we may have to disclose your data where we have an inescapable legal obligation.
- We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
- We will never sell your personal data. We will not share personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in this document.
- The club is a States of Alderney approved shooting range and the club is obliged to maintain a register of attendance and membership.
How long do we keep your information?
- We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Club’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form to able to comply with future legal obligations.
Your rights:
- To access your personal data.
- To be provided with information about how your personal data is processed.
- To have your personal data corrected.
- To have your personal data erased in certain circumstances.
- To object to or restrict how your personal data is processed in certain circumstances.
- To have your personal data transferred to yourself or to another club in certain circumstances.
- You have the right to take any complaints about how we process your personal data to the Data Protection Commissioner at Data Protection Office, Guernsey Information Centre, North Esplanade, St. Peter Port, Guernsey, GY1 2LQ (enquiries@dataci.org / +44 (0) 1481 742074)
For any queries regarding our data processing practices please contact our Data Protection Manager or Data Protection Officer at info@alderneyshootingclub.com.
